Form

Event Brief

Please fill in as much of the below as possible to help us give you the most accurate and detailed quote we can.

Your Details

Name

Email *

Company

Telephone

General Information

Show Name

Show Open Dates

Venue & Entrance

Event Frequency

Do you currently us social advocate registration? If not is this of interest to you?

Proposed registration 'go live' date

Budget for Registration (An Approximation will help us tailor your quote)

Badge Types

How many "types of attendees do you expect" eg. Visitor, VIP, Speaker, Delegate, Exhibitor, Press"?

Attendance Statistics

Number of Pre-reg (all badge types, excluding exhibitors)?

Number of Exhibiting Companies?

Number of Exhibitor stand staff who pre-register?

Number of Pre-reg (all badge types)?

Number of Walk-in's (all types)?

Total number of expected Attendees?

Events with paid entry

For events where payment facilities are required we can either integrate with your secure payment provider where payments are paid direct into your own online merchant account OR we can provide our own LivePay online service where payments go into our account on your behalf. Whichever way is best for you!

Which type of attendees Pay to attend the event (eg. None/delegates/visitors)?

How many attendees will pay to attend?

Do you want payments to be made into your own account or LivePay?

If your own account who is your payment gateway provider?

Do you want LiveBuzz to manage payments and debtors on-site?

Conference / Seminar Programme

Do you require a conference / seminar booking facility online?

Do you want to record cpd points and issue CPD Certificates?

Do you require capacity management for any of the mentioned sessions?

Exhibitor Services

We have a dedicated Exhibitor Services Department who look after the needs of your exhibitors in preparation for your show. They will be able to advise you on all aspects of the Exhibitor Hub and how best to maximise the benefits it offers you and your exhibitors. Exhibitor Hub: Each exhbitor will have their own individual 'hub' where they can order staff badges for their team, data capture services, invite guests using a unique trackable url link provided. This is also the place where they will find the data collected from any data capture devices they've hired for use at the show.

Do you want us to provide online registration for Exhibitor staff?

Do you want Exhibitors to be able to purchase delegate passes?

Do you have an online Exhibitor Manual? If so, we can provide a 'single sign' on link from the manual into the Exhibitor hub without the need to log in to two platforms to order badges etc… is this something you would like? Who is your Online Manual provider?

Do you want to restrict the number of badges that exhibitors can order? If so do you charge them for additional exhibitor badges over and above their permitted allowance?

Are there any other exhibitor marketing features we've not mentioned that you are interested in?

Data capture services - Exhibitors

We have hand-held scanners (Handiscan) and a data capture APP (Smartscan) which are available for purchase via the Exhibitor Hub. Contact data collected by an exhibitor is quickly and easily available to the exhibitor online via their exhibitor hub. If using the Smartscan immediately if using the handiscan after the scanner has been downloaded at registration.

Would you like more information about our Data Capture Services?

Badge Materials and styles

A6 and standard size badges are available. We use hole-punched, sticky back badge-stock onsite that are suitable to hang direct from a sponsors lanyard without the need for a plastic badge-holder. We can provide similar badge-stock for use with a badge-holder if required.

How would you prefer to send badges to your registrants:

PDF badge?

E-mail confirmation with a barcode?

Posting Badges via Royal Mail? If so which Badge Type / category?

Which, if any, type of Badge Holder do you want? Clear clipless or croc clips?

Additional Registration Services

Do you require any additional registration web forms. For example for Press, VIP's?

Do you require vetting or approval facilities. If yes which badge types do you need it for?

Do you require photo badge printing - specifically useful if the event has any security elements?

Do you require 'group booking'? (ie - A Lead booker registering a group of individuals)?

Do you require Visa Invitation Letters to be automatically generated after registration?

Would you be interested in learning about our Website Session Modules for Exhibitors and Speakers?

Would you be interested in learning more about Facial Recognition for badge entry?

On-site requirements

Number of Entrances where you want registration desks with equipment for onsite badging?

We scan badges in order to record attendance. How many entry points will require scanners for this purpose?

When would you like exhibitor badging to open on build day?

Do you have any sessions or seminars/theatres where you would like to capture attendance data? If yes how many areas/rooms/parallel sessions are there?

Event Staffing

LiveBuzz have their own International Event Staffing Agency. There is a core element of the staff that work across many of our events, they are experienced in the roles we cater for and know how to use the system. The only 'learning curve' onsite for them is about the event at which they are working on that day. Our rates are competitive and Dani Ambel our head of Staffing will liaise with you under separate cover as to your staffing requirements.

More information can be found here: livebuzz.co.uk/event-staffing

Would you like someone to contact you about our Event Staffing services?

Event Websites

LiveBuzz also design and build websites for some of the worlds leading organisers. The features and tools included in the event websites work seamlessly with our registration services, saving you time and creating a more joined up user journey for your delegates and exhibitors.

More information can be found here: livebuzz.co.uk/event-websites

Who is your current website provider?

When is your website due for renewal?

Would you like a quote for an Event Web Site?

Any Additional Information

Please use this section to provide any information about the event/s not covered in the above sections and attach any Brief and/or Registration flow that you have prepared.

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